IHRM William Gitobu Library

Vision of IHRM William Gitobu Library

As a center of intellectual human resource management (HRM) inquiry, the IHRM William Gitobu Library (herein after referred to as the Library) aspires to be the most dynamic learning resources environment and a leading African library in HRM and related areas.

In this desired future, the Library ensures that its collections remain forward-looking, diverse in breadth and form, up-to date, and of world-renowned quality. Through IHRM website & other promotion means, the Library makes people aware of the resources available to them, and through innovation, it makes access to these resources easier. The Library’s creation of integrated, Web based information further streamlines access. To serve future users, the Library preserves information and ensures effective storage and service delivery systems. The Library’s physical and virtual spaces respond to the changing habits of its users to enrich the college experience and to multiply the ways in which people can pursue inquiry. The Library continues to embrace change and align itself to thrive on diversity, to support professional growth and opportunity, and to reward flexibility and innovation


The mission of the Library is:

To support the instructional research and service goals of the institute by selecting, acquiring, organizing, disseminating and maintain a comprehensive and relevant  information resources that supports physical and intellectual access to students, academic staff, library staff and IHRM members in fulfillment of their present and anticipated needs of IHRM.


  • To facilitate reading culture of all people in the Human Resource Profession by acquiring latest collection for their continued career development.
  • Provide access to and promote the discovery and use of local and external information resources;
  • Ensure the preservation and long-lasting availability of Library collections and resources;
  • Create hospitable physical and virtual environments for study, teaching, and research & to encourage enjoyable leisure time reading
  • Develop, encourage, and sustain expertise, skill, commitment and an innovative spirit in its staff.

Collection/Information Resources

The Library has several information resources, which can be grouped as Books, Electronic Journals, print journals, as well as CDs/DVDs.

Our History
The IHRM William Gitobu Library traces its humble beginnings to formative stages of IHRM {formerly known as Institute of Personnel Management, Kenya, IPM( K)} back in 1987.

As the IHRM continued to grow, it was realized that a library would be required to support the Institute in its mission of addressing the needs of HR professionals in Kenya.   A library was formally established in February 12th 2003 and then located on 3rd floor of Westlands Arcade, Westland. When the Institute later moved to National Bank House 20th floor along Harambee Avenue, Nairobi on July 2003 the Library was relocated to the same floor.

A library development fee was created in 2006 with Mrs. Mary Mwendwa appointed as the Librarian. Since then the library has been refurbished several times to accommodate the growing user population and collection of information resources. To meet its expansion needs, in March 2010 the library was further relocated to County House 5th floor next to St. John Ambulance. Over the years the library has played a critical role in acquiring, compiling, storing, retrieving and disseminating HRM and development information


The library is open the following hours:

8:00a.m. – 7:00p.m. Monday – Friday

9:00a.m. – 5:30p.m. Saturday

Closed on Sundays & Public Holidays


The library is open to IHRM students, faculty members HR professionals who are registered members with the institute and administrative staff of the institute.

Loans policy and procedures

  • The following people may borrow materials: IHRM Lecturers, Staff and Students. Other registered IHRM members are allowed to read from the library
  • The number of books that may be borrowed varies, depending on the type of user: Lecturers are allowed three books, Masters Students and Staff two books, certificate, diploma & higher Diploma Students one book.
  • Borrowing period varies depending on the type of the user: Lectures may borrow Materials for up to three weeks master’s students up to two weeks, certificate, Diploma & Higher Diploma Students up to one week, IHRM staff up to one Month. They may be borrowed again if not required by another user.
  • Not all materials may be borrowed. Only materials on Open shelves may be borrowed. Those on lockable shelves are classed as REFERENCE, and RESTRICTED and are not borrowed but used within the library
  • For overdue items, a fine of Kshs 50 per day is charged.
  • If an item is lost or damaged, the user will be required to pay the cost of replacing or repairing it.
  • When lending an item, the library uses both manual & computerized system.

v    the name and membership number is entered into the system and the date when the item is due back is written or stamped on the due date slip inside the book, or

v  the book card is placed inside the user’s loan card and filed by the date the item is due back, and the same date written or stamped on the due date slip (loan slip) inside the book.

when a user needs material that is on loan, staff may offer to reserve it for them once it is returned. If a user needs materials that are not held in the resource centre, staff might offer to include it in the next batch of orders, or provide referral services to where the material can be found.



There is staff assistance any time between 9.00am to 7.00pm. The library users can also call to enquire about any information that they may need.


All books on open shelves with exception of reference Books are available for borrowing by the registered users and can be borrowed at any time.

Books on loan can be renewed twice provided no other user has requested for them.


This is offered to the new library members to enable them to fully utilize the library services without much assistance from the library staff.

User Education is also carried out to the existing library users whenever a new service is introduced


This is done frequently in order to keep the users up to date in their field of interest. It is also use to inform the users of any latest addition to the library


The library users can make reservations of books that are in high demand


The library subscribes to various journals and Periodicals. These are both local and International. These periodicals can just be used within the library


These are collection of research papers done by other students who did well in their final exams. These research projects help the other users in writing their research projects. Their circulation is regulated and subject to the law of copyright.


There is provision of internet services to the library users via library computers. Users with personal laptops are able to access the wireless internet service at any given time.


This is a Current Awareness System where the users are alerted to the latest publication in their specified area of interest.  This is made easy by the availability of the KOHA library system. The users register at the system keywords representing their fields of interest called a search profile. When new publications matching the search profile appear, the system will inform the users of them instantly, periodically, or upon request

10. OPAC

The OPAC Searches provide information on what is in stock in the Library. The OPAC is very user friendly and it accepts any key words, Subject Headings, Author names and Titles



Library users are able to access electronic resources through this site. A password is given by the library staff. It offers both multi disciplinary and discipline specific collections.


Call library at 0202225478

Email: library@ihrm.or.ke



Mrs. Mary Mwendwa, Senior Librarian- email:  mwendwa@ihrm.or.ke

Mr. Samuel Munyi, Assistant Librarian-email: Sammy@ihrm.or.ke

Ms. Susan Opiyo, Library Assistant-Email: susan.opiyo@ihrm.or.ke


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Institute of Human Resource Management
Email: info@ihrm.or.ke
New Location: 6th Floor Cardinal Otunga Plaza on Kaunda Street (Neighbouring Holy Family Basilica compound)
P.O. Box 6132-00300, Nairobi, Kenya
Tel: +254 (0)20 2213 745, (0)20 224 9213, (0)20 224 8095- Fax: +254 (0)20 2244 557
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